Get started with our one-on-one software in three easy steps

Set up one-on-one meetings jointly.

Collaboratively outline agenda items with each participant.

Identify action items for smooth follow-up.

Document the next steps or create specific tasks or actions that must be completed by each meeting participant by a certain deadline, ensuring seamless check-ins next time.

Organize your note-taking in one central place.

Take meeting notes to identify trends, track progress, and provide more accurate and comprehensive performance feedback.

One-on-ones: the secret to a high-performing team.
$1 per user per month

  • 1 on 1 Meetings
  • OKR
  • Employee data analytics

Select all for $2

  • Employee Leave Tracker
  • Attendance
  • Onboarding and Offboarding
  • Timesheets
  • Expense tracking
  • Overtime and profitability
  • OKR
  • 1 on 1 Meetings
  • Employee data analytics
  • Performance Review
  • 360 Degree Feedback
  • Goal Setting
  • eNPS Survey
  • Engagement Survey
  • Pulse Survey
  • Awards
  • Kudos
  • Anytime Feedback

Seamlessly Organized, All in One Place

  • A dedicated tool for efficient and effective 1:1s

    See your next meeting front and center with data and talking points. Never miss a meeting again. Review past 1:1s at a glance with notes and highlights accessible anytime. Get a bird's eye view of your 1:1 schedule. Easily reschedule meetings if needed.

  • Ensure Every Team Member Gets the Attention They Deserve

    With our intuitive dashboard, it's simple to identify which direct reports you've yet to schedule a meeting with and which are already on the calendar. Never overlook a team member again, ensuring everyone can have face-to-face discussion and feedback.

  • Smart reminders

    Overwhelmed with Workload? Never Miss Another 1:1 or Go Unprepared: Our brilliant reminder system ensures you're always ready for each one-on-one meeting. With automated alerts that prompt you to prepare, you'll never find yourself walking into a 1:1 without an agenda. Stay organized, stay productive, and make every meeting meaningful.


With our automated reminders and intuitive dashboard, guaranteeing 1:1 meetings for all is simple:

  • Scheduled Reminders

    Never miss another 1:1 with alerts for upcoming sessions.

  • Visibility into Status

    Our dashboard makes it easy to see at a glance who has sessions scheduled versus who still needs them scheduled.

  • Identify Gaps

    Quickly spot any team members missing from the 1:1 calendar and get meetings booked for them.

  • Track Progress

    Monitor that 1:1 meetings are being consistently held across all direct reports.

  • Promote Inclusivity

    Make sure everyone gets the 1:1 time and attention they deserve.

With just a few clicks, you can confirm your whole team is covered for impactful 1:1s. Automation and transparency help ensure no one falls through the cracks when it comes to valuable 1-on-1 mentoring and discussion.


Streamline 1:1 preparation with our integrated agenda collaboration features:

  • Shared Agendas

    Build agendas together in real-time using a shared doc visible to both manager and direct report.

  • Notifications

    Get automatically notified when a 1:1 is approaching so you can start planning the agenda.

  • Talking Points

    Compile discussion topics and questions ahead of each meeting.

  • Live Updating

    Cross off agenda items as they are discussed in the meeting.

  • Private Notes

    Managers can privately log thoughts and takeaways within the shared doc.

By enabling collaborative agenda creation, both parties can actively shape positive discussion. Notification reminders keep meetings top of mind. Features like shared docs and live updating ensure 1:1s stay focused and meaningful.


Don't let important tasks slip through the cracks. Our platform enables seamless tracking of 1:1 action items:

  • Record Clear Takeaways

    Log action items and next steps directly in the meeting notes for reference.

  • Centralized To-Do List

    All actions from different 1:1s compile into one organized to-do list.

  • Stay on Track

    Refer back to ensure you complete every promised task and deliverable discussed.

  • Access Anytime

    Revisit meeting notes and action items anytime with our archive.

With a unified place to document and track key tasks, you can uphold commitments made during 1:1s. Meeting follow-ups don't get lost in busy inboxes. Stay accountable to your team and transform discussions into positive outcomes.


Celebrate Milestones and Confront Obstacles

Easily incorporate goals right into your meeting agendas. With goals displayed alongside your agenda items, you can quickly assess progress, identify and eliminate obstacles, and ensure that your objectives remain current and actionable.


Address Both Triumphs and Challenges

Highlight and delve into both positive and negative feedback during your one-on-one meetings. This balanced approach provides a comprehensive view, allowing you to celebrate successes while tackling improvement areas.


Celebrate Kudos and Tackle Challenges

Incorporate both kudos and awards into your one-on-one discussions to spotlight outstanding performance. At the same time, use these meetings to address any challenges that might be overshadowing these accomplishments.

Pay $2 per user per month

Your one stop Remote work management software to help you manage your employees from anywhere in the world

Pay $2 per user per month, and enjoy the benefits of the following excellent 16 tools

Engagement Surveys

Employee Data & Analytics

Document Repository

Onboarding & Offboarding

Expense Reimbursements

Shift Management

Travel Management


SnowHR's ease of use doesn't come at the expense of functionality – it's both intuitive and incredibly capable.
The answer to each of the questions below is yes!

  • I'm managing multiple team members, and it's challenging to keep track of who I've scheduled meetings with and who I haven't. Is there a feature that allows me to easily view this so I don't miss out on meeting anyone?
  • My schedule is always packed, and I often lose track of which meetings I've just completed and which are coming up next. Can I quickly see both my recently completed and upcoming meetings on my dashboard?
  • I sometimes forget to prepare for my meetings because I don't get any reminders. Can the system remind me to provide answers, add notes, and include talking points for upcoming meetings?
  • I always find it difficult to locate my action items and often don't know what needs to be done. Can I see all my pending action items easily on my dashboard?
  • I've missed scheduled meetings with my team members because I forgot to set them up again. Can I add recurring meetings to ensure regular check-ins with my team?
  • As an HR Admin, I want to ensure managers consistently use the one-on-one meeting tool to engage with their teams. Is there a way to monitor its usage and even send reminders to those not scheduling regular check-ins?
  • Creating a meeting from scratch every time is a real time-sink. Can I create meeting templates with talking points to make it easier for managers to use the one-on-one meeting software?
  • Confidentiality is a big concern for me. Is there a way to strictly control who can access the content discussed during a one-on-one meeting?
  • Being in the CEO chair, I need a bird's-eye view of team engagement. Can we get insights on metrics like the number of meetings conducted each week, the average number of meetings per employee, or even identify employees who have never had meetings?
  • As an HR Admin and a Manager, I'm keen on ensuring our one-on-one meetings are as effective as possible. Can SnowHR's tool send out a feedback survey to employees immediately following each one-on-one meeting? This could provide invaluable insights for continuous improvement.
  • I manage a team and want to keep track of their goals and progress. Is there a feature that lets me add my employees' goals as talking points so we can review them together?
  • Sometimes, I have observations about my employees that I'd like to keep confidential until I discuss them with them. Is there a feature that allows me to keep private notes that I can bring up during our one-on-one meetings?
  • As an HR Admin, I'd like to standardize the talking points in one-on-one meetings across the organization. Can SnowHR's 1:1 tool be configured to include a preset list of talking points for everyone?
  • I tend to procrastinate on my tasks because there's no sense of urgency. Will the system send me reminders for my pending action items?
  • I've received feedback, accolades, and even awards, but I sometimes forget to discuss them in my 1:1s with my manager. Can I add these as talking points for our meetings?
  • I have so many one-on-ones that important discussions get lost in the sea of meetings. Is there a way to bookmark a critical one-on-one so I can easily find it later for reference?
  • As a manager, adding the same talking points to every meeting with my direct reports is cumbersome. Can a set of standard talking points automatically populate in all my one-on-ones?
  • Sometimes, after scheduling multiple meetings, I realize I've forgotten to include an important talking point. Do I have to go into each meeting separately to add it, or can I add it to all of them in one fell swoop?"

SnowHR is the perfect tool for teams that want to improve their one-on-one meeting productivity and efficiency. With SnowHR, teams can have more focused and productive meetings that lead to better results.

An ineffective one-on-one meeting is detrimental to everyone involved.

How can you tell if your meetings aren't productive?

Meetings are often cancelled or cut short.

Meetings primarily act as progress reports

There's a noticeable absence of open communication and feedback.

One-on-one sessions feel like an unwelcome task.

Exceed expectations with SnowHR; swap unfruitful meetings for thoughtful and influential one-on-ones.

Foster stronger relationships and improve retention with
well-structured 1:1 meetings. $1 per user per month

  • 1 on 1 Meetings
  • OKR
  • Employee data analytics

Ensure productive, regular communication between managers and reports.

We are aware of your ambition to be an impactful leader.

In terms of your one-on-one meetings, you have the option to…

Continue asking questions like "How's it going?" and "How's work? You will end up…

  • Meetings with no purpose
  • Fuzzy performance reporting
  • Measured responses
  • Slow feedback
  • Feeling disconnected
  • Failed targets
  • Lack of relationship development

Elevate your leadership using SnowHR and enjoy…

  • Engaging discussions
  • Insights supported by data
  • Greater openness
  • Practical outcomes
  • Shared responsibility
  • Improved efficiency
  • Relationships built on trust and confidence

Track your employee's paid time off effortlessly for just
$1 per user per month

  • Employee Leave Tracker
  • Attendance
  • Onboarding and Offboarding

Affordable peace of mind at your fingertips!

10 tips for managers in
one-on-one meetings with employees

  • Set clear expectations. Before your meeting, consider what you hope to achieve and what you want to discuss. Follow this tip to stay focused and maximize your time.
  • Be prepared. Come to your meeting with notes or an agenda. Maintain a steady pace and ensure all critical topics are covered.
  • Be an active listener. The most important thing you can do in a one-on-one meeting is to listen to your employee. Ensure that they know that you are interested in their feedback and that you value it.
  • Give feedback. Give feedback constructively and positively if you have any feedback for your employee. Remember that your goal is to help them succeed, not criticize them.
  • Be supportive. One-on-one meetings are an excellent opportunity to show your support for your employee. Believe in them and tell them you are there to help them succeed.
  • Be flexible. When things don't go on schedule, be prepared to be flexible. Adjust your agenda to accommodate your employee if they have something important to say.
  • Be confidential. One-on-one meetings are a confidential space, so be sure to respect your employee's privacy. Don't share anything that they tell you with anyone else without their permission.
  • Follow up. After your meeting, take some time to write down the key takeaways and any action items that were discussed. Stay on track and ensure a productive meeting by doing this.
  • End on a positive note. Ensure you take a few minutes after your meeting to summarize what was discussed and thank your employee for their time. By ending the meeting positively, you will ensure your employee feels appreciated and heard.

10 tips for employees in
one-on-one meetings with managers

  • Prepare in advance: List discussion points, questions, and concerns prior to the meeting, ensuring a focused and productive conversation with your manager.
  • Be open and honest: Share your thoughts, ideas, and challenges candidly, enabling your manager to understand better and support your needs and goals.
  • Seek feedback: Actively request feedback on your performance, learning how to improve and align with team and company objectives.
  • Discuss career aspirations: Communicate your long-term goals and seek guidance on career development opportunities within the organization.
  • Address work-life balance: Discuss any challenges in maintaining a healthy work-life balance, seeking support and suggestions from your manager.
  • Share achievements: Highlight your accomplishments since the last meeting, demonstrating your growth and contribution to the team's success.
  • Bring up concerns: Raise any issues or roadblocks you may face, working collaboratively with your manager to find effective solutions.
  • Request resources: Ask for necessary resources or support to help you perform better, enhance your skills, or achieve your goals.
  • Reflect on company culture: Discuss how the company culture impacts your satisfaction and performance, exploring ways to align it with your values and needs.
  • Follow up on action items: Track progress on agreed-upon tasks, provide updates and accountability, and ensure continuous improvement and growth.
one on one meetings

10 tips to take into account when conducting one-on-one meetings

Read article

One-on-one meeting template

If you want your one-on-one to be productive, consider including these topics on the agenda:

Task and project status

The one-on-one should include a quick review of the action items from your last meeting. During your 1:1 Meetings, you can discuss things too granular for a daily stand-up.
Managers should also discuss the progress of projects that affect their direct reports. The company's and team's goals will be met this way.


A one-on-one meeting is best to discuss your direct report's performance concerns. If you point out issues in meetings or surprise employees during performance evaluations, they may become disengaged and unhappy at work.


Challenges are often discussed during team meetings and stand-ups, but one-on-one meetings provide an opportunity to brainstorm potential solutions and support employees.

Employee goals

Support and regularly review team members' career development goals, making them feel valued beyond project deadlines.

Culture check-in

Your business's culture significantly affects engagement, happiness, and productivity. Discuss with each team member how the business culture affects their goals and happiness.

Employee wins

Good managers often forget to celebrate employee successes, but it can significantly impact their feelings of value. Be sure to recognize your team members' outstanding performance in one-on-one meetings and within the team.

Action items

In one-on-ones, establish clear action items for discussion points, document them, and share the list with deadlines. Maintain accountability for assigned tasks until the next meeting.


A one-on-one meeting is a regular meeting between a manager and an employee. It is a time for the manager to check in with the employee, get their feedback, and provide them with support and guidance.

One-on-one meetings are an essential part of employee development and engagement. They provide a space for employees to share their thoughts and ideas, ask questions, and get feedback from their manager. 1:1 meetings can help employees feel more connected to their work and more supported by their manager.
One-on-one meetings can also be used to discuss performance, set goals, and develop action plans. This can help employees stay on track and achieve their goals.

1:1 meetings also help build and maintain strong, trusting relationships between managers and employees, promoting open communication, mutual understanding, and overall job satisfaction.